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Which Video Solution is Best for Conference Rooms: Display or Projector?

The Pros and Cons of Display Choices for your Meeting Spaces

Which Video Solution is Best for Conference Rooms: Display or Projector?

In the days before flat panel displays, projectors ruled the conference room. In all but the smallest rooms, a projector was the only type of video display that could deliver the screen size necessary in a reasonable-size room.

As we all know large flat panel display prices have come down precipitously in the past few years. Flat panel displays are cost-effective solutions up to 90 inches in many cases. Is the projector dead for smaller conference rooms? The answer is not obvious; much depends on what you want to accomplish in your meeting spaces with your AV equipment.

Is a large flat panel display or a projector the right solution for your Dallas videoconference room or boardroom? That’s what we want to cover in this blog - just keep reading.

SEE ALSO: Turn Any Room into a Video Conferencing Room

Size Does Matter

When using flat panels for presentation material as opposed to just watching video, the distance to the screen becomes important. As a general rule for optimal viewing, you want a diagonal screen size that is about half the depth of the room. If you have a conference room that is 20 feet long, you want a screen size of 120 inches (ten feet). That may pose an issue, as flat panels of that size are costly. Projectors are much more cost effective at screen sizes above 90 inches.

Reading the Fine Print

Another issue when considering a flat panel versus a projector is pixel size. As the resolution gets higher, more pixels are on the screen, and text fonts get smaller. If you use lots of spreadsheets and other detailed text in presenting, a high-resolution display may get hard to read. Doesn't this happen with projectors too? Yes, but you can project a larger screen to compensate for that.

Managing Light

Projectors work best in dimmer rooms. What if you don’t want your teams getting sleepy in presentations? Many workspaces are employing tunable white light and natural light to improve productivity. How does the projector deal with that?

You might be surprised to learn that today's projector screen technology is excellent at rejecting reflections and that current projectors are extraordinarily bright and usable in well-lit rooms. That said, the same can be said of flat-panel displays too; there are choices. Regardless of your display choice, a conference room with smart lighting control and automated shades can precisely control ambient light to ensure the perfect meeting environment.


Interactivity is another consideration for your meeting space. Touch-enabled flat panels can be an excellent way for teams to collaborate and ideate in real time. Running a standard touch-enabled system like Windows 10 or other software, a variety of solutions exist for creating and sharing information that go way beyond the standard whiteboard.

You might not be aware that interactive projector/whiteboard solutions exist as well. These have proven popular in education and allow for large screen sizes that you might need in bigger rooms. The interactive projector consists of a whiteboard and projector that can track hand movements over a whiteboard screen. A camera on the projector follows the movement, and a presenter with a pen can effectively write on the screen. A variety of applications enable many collaboration possibilities, including projecting the screen image to laptops of meeting attendees to capture information and work together.

Do You Need to Choose?

You may not have to choose one solution over the other in the same room. For smaller meetings and videoconferences, a flat panel display might be perfect, with interactive features or without. For larger gatherings, a projector with a ceiling-mounted drop-down screen would ensure everyone can see. There are enough price points and options in displays, projectors, and screens to make this completely viable.

Want to learn more about conference room video solutions for your office in Dallas TX or the Tollway Corridor? Give us a call at (214) 377-9434 , fill out our online contact form, or click below to instantly connect with of our technology experts.