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Onsite vs. Cloud Teleconferencing Systems - Which is Right for You?

How to Think About Choosing a Video Conferencing Platform

Onsite vs. Cloud Teleconferencing Systems - Which is Right for You?

Going back a decade or more, our headline might have been moot - your only choice for a teleconferencing platform in your Richardson office would have been an on-premise solution, where you had to have your own IT support to run it. Today, the landscape is much different. Cloud-based video conferencing services like Zoom, Skype, GoToMeeting, Cisco WebEx, and a host of others offer quality teleconferencing and collaboration platforms that efficiently connect people across town or around the globe.

But should everyone move to the cloud for teleconferencing? The answer, of course, depends on your needs, and also on your organization's size and distribution. Should you invest in on-premises solutions or go entirely cloud-based? The simple answer is you have choices that don't require you to move to one pole or the other. Keep reading to learn more.

SEE ALSO: Which Video Solution is Best for Conference Rooms: Display or Projector?

Where Onsite Makes the Most Sense

If you have a larger company or organization, you may already have invested in onsite video and teleconferencing technology. That includes the internal infrastructure to handle the bandwidth as well as a wide area network (WAN) configuration to support audio, video, and heavy data sharing. 

If that is the case, you can often leverage the equipment, infrastructure, and the experience of your internal IT department in supporting it. Perhaps you already have integration with your productivity suite for reserving conferencing-enabled meeting rooms as well. There is a way to bridge that investment with the cloud-based platforms to get the best of both worlds.

The advantages of the onsite platform are quality, security, and control. The investment in infrastructure and your ability to prioritize traffic, control bandwidth usage, and obtain extensive usage analytics help you manage your collaboration technology as tightly as you handle other critical aspects of your business.

The Case for Cloud-Based Teleconferencing

If your organization is geographically dispersed and has several smaller offices, a cloud-based solution might be ideal. This is especially true for companies that have limited IT resources or have adopted many other cloud-based platforms for other critical business information technology. If your remote offices are 2-10 person locations, and some may even work in co-working offices, the cloud-based platforms negate the need for IT support and management of equipment.

The downside? Any time you go over the public internet, you may be subject to drops in bandwidth, cloud service glitches, and other issues that may affect quality. For multiple remote locations, the management and cost advantages typically offset the quality issues that crop up.

Do You Need to Choose One or the Other?

Like many situations with technology, a hybrid approach can work. You can have your on-premise solution for your larger locations, and a cloud-based platform to collaborate with remote employees, partners, vendors, and suppliers. 

The best part is that Crown Audio-Video can help you choose the right equipment to outfit your meeting spaces that will work with both on-premise and cloud solutions - everything from conferencing cameras to microphones to switches, displays, projectors, and more. Our expert configuration and installation services help you integrate a solution that fits your needs.

Want to learn more about video and teleconferencing systems for your Richardson offices? Give us a call, fill out our online contact form, or click below to instantly connect with of our technology experts.