Lead an Efficient Meeting with a Video Conferencing System
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The workplace can be incredibly hectic. Oftentimes meetings are delayed because of important phone calls, other meetings that run too long, or there are team members out of the office. One area that you can control however to stay on target and make your meetings go smoothly is a professional video conferencing system and smart controls. A smart system will help you get your conference room ready quickly, and a video conferencing system will ensure that those important meetings with remote team members are effective. Continue reading to learn how we can improve your boardroom with technology.
SEE ALSO: Enhance Your Home Office with Video Conferencing
Prepare Your Boardroom
The first step to running an effective meeting besides setting the time, date, and sending calendar invites is preparing the space. Are there enough seats for everyone? Is the projector working?
It is vital in today's fast-paced work environment that you make sure you have the most recent and up-to-date technology. Otherwise, you'll be running into technical problems. The Crown Audio Video team can make sure you don't run into these issues by installing a conferencing system that includes HD screens, a strong network, conference phones, projectors, audio and more. Switch out a small computer camera with an HD projector and large screen. Connect a reliable network and phone to the system and replace your speakers with Hi-Fi wireless ones. Integrate professional video conferencing software to connect remote team members. Once you have the right equipment and tools necessary for a professional environment, you can achieve professional communication.
Integrate All of Your Room's Features
The benefit of installing automation is that you can tie all of your audiovisuals and room features together into one, easy-to-use system. Crown can automate and connect your lighting, TVs, shades, phones and more so that when you hit one button, your entire room is ready for the meeting. Tap a button on the conference table labeled "Conference Call" and the projector turns on, the screen lowers, the shades come down to prevent glare and the video conferencing software turns on so you can make the call.
You can create different settings for various functions too, like "Presentation" or "Collaboration". Not only will all of your systems work perfectly, but you'll also save yourself time setting up everything yourself. Hit a button on the table or the wall and your whole room is ready to go!
Begin on Time and Stay on Target
Once you have all the proper equipment and controls set up, all you have to do is arrive on time! Simply hit a button and you are ready to start. Even though your system sets itself to your presets, you can always manually change the volume or bring up the shades during your meeting at any time. Our job is to give you the right controls then let you do what you do best.
To make your meetings fast, simple and easy for everyone, just give us a call at (214) 377-9434 or fill out our online form.